Privacy Policy

This privacy policy applies to Effectus for the collection, use, and disclosure of personal information.

The Information We Collect

Effectus collects information by various methods including information actively provided by its lead providers, its customers, and information arising from customer surveys and general feedback.   We also collect information primarily through provider’s voluntary participation in research studies.  We may also receive survey or medical / health information from our partners including subcontractor research companies, hospitals, physicians and clinicians.

The types of personally identifiable information we collect from our clients and research providers include name, contact information, identification information, tax information, and bank details.  We may record calls to or from our providers with Effectus representatives for the purposes of accuracy, performance reviews, training, and general quality assurance.  We obtain this information by the provider giving us these personally identifiable details, by the automatic collection via participation in a research study, or from third parties.

Personal health information is a combination of personally identifiable information with known health characteristics.   For example, if disease or condition information is combined with an individual’s name, it becomes personal health information.  Examples of personally identifiable information include name, home address, telephone number, email address, date of birth, and any other information that is linked to this identifying information.

We will use the personally identifiable information and personal health information to determine eligibility for participation.  It is the research provider’s responsibility for ensuring the accuracy of the personally identifiable information and personal health information submitted to Effectus. 

How We Use This Information

The information from our clients and research providers is used to aid in the provision of our various services, including customer service, accounting, billing, collections, honorarium disbursement, and the marketing of other products or services.

We will not use or disclose personally identifiable information or personal health information collected in relation to our clinical research studies for any purpose other than those described in this Privacy Policy.  

Effectus will only use and disclose personally identifiable data, obtained from providers and upon written consent, to follow-up with the clinical study site about pre-qualification for the study.

Who We Share This Information With

Effectus does not share personally identifiable information with any third parties except as disclosed in this policy.  

Effectus may forward personally identifiable information and personal health information to the study site running the clinical research study of interest.

Effectus may provide personal information to subcontractors and professional advisers (which shall be bound by contractual privacy obligations) to assist with meeting our clients’ study objectives and per the uses disclosed herein.

Aggregate data, which does not contain any uniquely identifying information, will be shared with the sponsors and / or consultants of our clinical research studies.

Effectus may be required to disclose personal information in response to lawful requests by public authorities, including meeting national security or law enforcement requirements.

Security

Personal information is stored in paper and electronic files. It is protected by security measures appropriate to the nature of the information.  Upon submitting personal information, the research provider agrees to this transfer, storing and/or processing.  Effectus takes what we consider to be reasonable precautions to protect personally Identifiable Information from loss, misuse and unauthorized access, disclosure, alteration and destruction.  Effectus’ primary servers are located in Parsippany, New Jersey, USA and the electronic data we hold is stored and processed there.

Accessing Information

Individuals may review their personally identifiable information contained in Effectus files by contacting our privacy officer. If an individual believes that any of their personal information is inaccurate, we will make appropriate corrections.

Cookies

Cookies are used by Effectus for the convenience of our users. Cookies automatically authenticate the user.  A user can access the Effectus web site with the cookie feature turned off; however, in doing so they may find themselves challenged for user name and password information on multiple occasions.   Effectus may also use cookies to track users’ visits and use that information to improve users’ experience.

Links

Effectus’ web site may contain links or you may be directed to other web sites. When you click on one of these links or go to another site as directed by Effectus, we encourage you to read the privacy statements of these linked sites as their privacy policy may differ from ours.

Choice/Opt-Out/Correction/Update

Participants have the right to review, change and/or modify information previously provided.  Participants may also be entitled (subject to certain exceptions) to ask for access to the data Effectus holds about their data or to ask for that data to be erased.  Effectus will follow internal procedures when these requests are made to protect the integrity of the data we hold.  If you would like to exercise your rights please see the ‘Contact Us’ section.

Retention of Personally Identifiable Information and Personal Health Information

We will only maintain Personally Identifiable Information and Personal Health Information for as long as we are required to do so by applicable law(s), or for as long as necessary for the purpose(s) for which it is processed. We will delete Personally Identifiable Information and Personal Health Information when it is no longer needed and, in any case, upon the maximum storage term set forth by applicable law.

Change Notification

As privacy laws and regulations evolve, Effectus may revise or update this policy from time to time. If such amendments affect how we currently use, store or disclose personal information in a material way, we will report these amendments in our privacy policy.

Contact us

For questions, concerns or additional information regarding Effectus’ personal data processing policies please contact our privacy officer: